Tasks & protocols

Set it, do it, sign it off.

Two kinds of structure, and they are not the same thing. A task is a job with an end — asked for, done, proved and ruled on. A protocol is how a day is meant to go, every day, and nobody should have to set it twice.

A task is finished when the other person says so

Anyone can write a to-do list. What a list cannot do is close the loop — it has one box, you tick it, and whether the thing was actually done to anybody’s satisfaction is a conversation that happens somewhere else, or does not happen at all.

Here a task is set with a title, whatever detail is needed and a due date. It is done, and then it is submitted — with a photograph or a short video where that is the point of it. It sits in a review queue until it is approved or sent back, and if it comes back it comes back with a reason and the task stays live under “try again”. Nothing is quietly marked complete by the person who did it.

Sent back is not the same answer as no, and the app never draws them the same way.

Proof is a photograph taken, not chosen. The camera opens rather than the photo library, deliberately: proof of a task is a picture of how things are now, and a picker turns it into a picture of any moment at all. Once it has been reviewed the photograph is deleted — it existed to be looked at, not to be kept.

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Tasks

Their tasks

To review1submitted
Assigned2on their plate
New task
Normal · due tonight Daily

Evening tidy & wind-down

Awaiting review
Proof

Done — kitchen and bedroom sorted.

Approve Send back
Water the plants
Assigned · due Friday
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Set it, do it, sign it offProof in a photo, and tasks that repeat themselves.

Tasks that come round again are set once. A weekly job repeats on its own, arrives on the calendar and turns up in the day’s work without anybody re-typing it, and the record of every past one stays where you can read it.

A protocol is the shape of a day

Protocols are the standing things — how you wake, what you wear, what you say, the fifteen minutes that belong to somebody else. They are not tasks, because a task that recurs forever is a badly-shaped protocol: it has a due date it does not need, a review it does not want, and a completed-tasks list it slowly fills with noise.

So they get their own screen and their own arithmetic. Each one says which days it applies on. Today shows what is left. And the number the screen leads with is a streak — the run of days you have kept them — because that is the question somebody actually opens this screen asking.

A day with nothing due neither breaks the streak nor extends it.

That rule matters more than it sounds. A weekday protocol cannot be failed on a Sunday, so a Sunday must not end the run — but counting it would inflate a twenty-day streak out of a fortnight of doing anything. And today can only ever add to a streak, never end it: at eight in the morning nothing is done yet, and a screen reading “no streak” until the evening would be lying about a month of keeping something up.

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Protocols

What you’ve scheduled

Streak12days
Today3 / 5done so far
Morning check-in· 7am
Kneel and greet· on arrival
Water before coffee· theirs hidden
Phone away· 10pm
Ten minutes tidying· weekdays
Asked to skip Ten minutes tidying — working late
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Every day, the same shapeA streak that moves the moment one is ticked off.

Life gets in the way, and that is a thing to say out loud

A protocol that cannot be missed becomes a protocol that gets quietly abandoned. So a skip can be asked for — with a reason — and approved or refused. An approved skip is not a miss: it comes out of what was due that day, so it costs nothing in the streak, nothing in the percentage, and nothing in the week’s score. It is on the record as a decision somebody made rather than as a day that went wrong.

The morning after, anything nobody marked either way is asked about once. Not done, or never said? A day rolls over and the difference between those two is lost forever, so there is exactly one chance to settle it — and answering “I didn’t” is recorded as an answer rather than as silence, which is why the question stops coming back.

Some of them are nobody else’s business

Not every standing habit is one that was handed down. Water before coffee, ten minutes tidying, the thing you are trying to be better about — you can add your own, and choose whether your Dominant sees it. Hidden means hidden: it is enforced by the database rather than by the screen politely not drawing it.

A protocol you wrote is yours to reword, pause, hide and delete. One written for you is not, however much of it is about you. That split is the same one everywhere in the app, and it is the reason there is no “personal” flag to turn on: who made a thing is already the answer.

What it adds up to

Over thirty days the protocols become an adherence figure, and the tasks become a follow-through figure — how many of the things that were asked for actually got ruled on. Both feed the week’s score on the home screen, which opens out into what it was made of rather than being a number you have to take on trust.

None of it counts a day you were not able to use the app. That is a deliberate piece of arithmetic rather than an oversight: a scoreboard that punishes somebody twice is a scoreboard nobody believes the third time.